Employment Opportunities

Assistant Registrar & Exhibition Coordinator


The Society of the Four Arts is seeking an art museum professional to be a full-time Assistant Registrar & Exhibition Coordinator.

The Four Arts is a nonprofit cultural organization founded in 1936 with the mission to encourage an appreciation for art, music, drama, and literature. The 10-acre campus along the Intracoastal Waterway in Palm Beach, FL, includes four historic buildings, a sculpture garden, botanical gardens, and two libraries. The Four Arts has a small permanent collection and hosts 2–3 loan exhibitions each Palm Beach “season,” from November to May.


Under the supervision of the Head of Fine Arts & Curator, the Assistant Registrar & Exhibition Coordinator oversees documentation for art belonging to or on loan to The Four Arts, assists with the management and care of these objects, and coordinates exhibition logistics. The position’s responsibilities and tasks are numerous and works with the department head to accomplish goals.

Primary Responsibilities

Collection Records: Manages the collection’s documentation, ongoing digitization project, and archives, including records for accessioning, deaccessioning, cataloging, loans, conservation, packing, shipping, location history, insurance, and storage. Monitors and saves environmental reports of facilities from Metasys. Coordinates copyright permissions and rights and reproduction requests. Serves as administrator for CMS Collector Systems and develops and implements information and data standards. Assists staff, members, and the public with collection inquiries.

Collections Management and Care: Assists with accessioning/deaccessioning activities and with management of art storage, annual inventory process, and access to collection. Carries out condition reports and spot checks and physically handles, moves, packs/unpacks objects. Assists with installation/de-installation of collection rotations and regularly monitors display environments. Together department head, maintains appropriate insurance coverage for collection and loans. Coordinates external collection services, including photography, conservation, packing, and shipping. Opportunities to assist with researching and designing collection rotations.

Exhibition Logistics: With department head, maintains General Facility Report. Arranges for domestic/international shipping (and customs clearance) of traveling exhibitions and loans with organizers/lenders. Inspects crates, assists with packing/unpacking objects, performs condition reports, participates in installations/deinstallations, and schedules art handlers and couriers. Obtains insurance endorsements and certificates of insurance for loans. Coordinates security, environmental settings, and display requirements with facilities department. Manages exhibition documentation and archives. Opportunities to assist with curating and designing exhibitions.

Administrative and Other Duties: Serves as a department liaison with other Four Arts’ departments and external parties. With department head, works closely with Four Arts’ staff to ensure coordination and alignment of Fine Arts policies, procedures, and priorities. Assists with management and implementation of app builder STQRY about collection and exhibitions. Maintains knowledge of museum best practices and methodologies. Performs miscellaneous duties as assigned.

Minimum Requirements

  • Bachelor’s degree in Art History, Museum Studies, or relevant field
  • Minimum of three years’ experience in museum registration or collections management
  • Physical ability to: lift 40 lbs. from floor to 50 inches, carry 40 lbs. for 30 feet, climb a 12-foot ladder, and operate power tools requiring two hands

Preferred Qualifications

  • Experience working in a museum or nonprofit cultural organization
  • Broad knowledge of art and art history
  • Knowledge of collection stewardship best practices and registration methodologies, especially art handling, art preparation, packing/shipping, and preservation and conservation
  • Experience with CMS databases
  • Proficiency in Microsoft Office suite including Outlook, Word, and Excel
  • Ability to learn new digital tools as required
  • Ability to work both independently and collaboratively in a team
  • Ability to gather data, compile information, and prepare reports
  • Problem-solving and analytical thinking skills
  • Ability to set and accomplish goals and to meet deadlines by effectively prioritizing

To apply, send BOTH a Cover Letter and resume to rdunham@fourarts.org. Applications will only considered with both. Deadline to apply is May 31, but applications will be considered on a rolling basis.