Employment Opportunities

SPECIAL EVENTS ASSOCIATE

The Special Events Associate will work alongside the Senior Special Events Associate with a schedule of more than 70 special events per season, including stewardship and cultivation events, donor recognition events, outreach and engagement programs, luncheons, receptions, and 2 fundraising galas.

The Special Events Associate provides support to all development programming events. Assisting with and managing critical event details such as creating event invite lists, tracking attendance, collaborating with cross-functional teams, seating arrangements, donor preferences, décor coordination, and any other aspect that contributes towards an exceptional event experience. This position interfaces with board members and donors, and reports to the Senior Events Associate.

He/she works within a department that values the staff-member-donor partnership and acts in a manner consistent with the values, goals, and objectives of the Four Arts to create an atmosphere of trust, cooperation, accountability, and dedication to the mission.

The Special Events Associate partners with the Senior Events Associate to plan and execute events with tasks including but not limited to:

  • Supporting the creation and delivery of event invitations
  • Tracking invitation responses and event attendance on a timely basis
  • Serving as primary &/or secondary point of contact for day-of vendor deliveries and event logistics
  • Creating internal event memos to share event details including IT and facilities requirements in advance to ensure smooth event execution
  • Conducting regular follow-up communications with attendees and internal staff prior to event
  • Preparing place cards, name tags and work with Senior Associate on seating charts
  • Greetings attendees upon arrival, and assisting with event check-in
  • Overseeing event inventories
  • Troubleshooting as necessary

Skills:

  • Proficiency in Microsoft Excel, Word, Outlook
  • Blackbaud experience helpful
  • Strong organization skills and attention to detail
  • Ability to work nights/weekends as needed

Salary Range:

$40,000-$50,000

Benefits:

Health insurance, Retirement plan, Vacation, Flex day during summer months

This position is full-time on-site in Palm Beach, Florida.

To apply:

Please send a resume and cover letter to mgoldsobel@fourarts.org.

LIBRARY ASSISTANT – PART-TIME

The Society of the Four Arts Children’s Library provides library services and programs for children, families, schools, and other organizations.  The Children’s Library Staff Assistant is responsible primarily for Front Desk circulation duties and preparation of children’s programming.  Ability to assist with programming, and other duties assigned by supervisor, as needed.

JOB DESCRIPTION:

Performs all opening and closing procedures

Check materials in and out to patrons and the daily check-in of Book Drop Return materials

Assists patrons in locating materials and orient them to the physical arrangement of materials throughout the building, especially new or prospective members

Maintains flyers, refill information/brochures/print materials/signage

Informs patrons concerning membership renewal and contact patrons regarding materials, etc.

Answers phone and respond to online inquiries for information

Assists patrons with use Wi-Fi, technology questions, web site and online library catalog

Performs ongoing and project-based collection maintenance of all materials including shelving items, shelf reading, shifting collections, general cleaning, arrangement of library materials, and organization of collections (requires ability to lift to 45 pounds and/or climb a ladder)

Maintains the neat, orderly, and user-friendly appearance of all patron-staff common areas

Creates and maintain displays

Sets up and breaks down equipment, chairs, tables, etc. for indoor and outdoor programs

Prepares, sets-up, and cleans-up thematic projects, crafts, and snacks

Assists story hour / story time / field trips and groups tours

Records patron reservations of pre-scheduled events and maintains daily statistics

Transacts sales

Performs other Library and administrative tasks as required

SKILLS:

Enthusiasm and energy for initiating and participating in the work of the library

A positive approach and understanding of families and children

Patience and diplomacy in dealing with visitors and an ability to exhibit a service orientation towards staff and community members

Prior experience working with children, comfortable working with all ages

Some knowledge of Children’s Literature

Attention to detail with organizational ability

Use of good judgment, consideration and reflective of The Society’s policies

Understanding of the importance of confidentiality and the priorities of safety and security

A willingness to train and learn new skills

REQUIREMENTS:

2 years of experience in a library setting, school, and/or in a childcare facility

Computer and technology competency

Knowledge of literature and films

A High School Diploma required; Bachelor’s Degree optional

HOURS:

Part Time: 21- 25 hours / week dependent upon Saturday schedule; occasional Special or Large Program that requires all staff to be present

Workdays –

Wednesday, Thursday, Friday   9:00 a.m. – 5:00 p.m.

Select Saturdays   8:45 a.m. – 12:45 p.m.  (November – April)

A Background Check will be conducted prior to the hiring of the successful candidate

NOTE:  This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.

TO APPLY:

Submit Cover Letter with Resume to Susan R. Harris at sharris@fourarts.org beginning Wednesday, July 6, 2022.

LIBRARY ASSOCIATE – KING LIBRARY

Position Overview:

On the grounds of The Society of the Four Arts sits the historic Gioconda and Joseph King Library. The Library provides adult and teen services and programs to members of the surrounding community. The King Library Associate is responsible primarily for front desk coverage, patron and guest services and collection maintenance.

 

The functions of this job:

  • Perform all opening and closing procedures
  • Check materials in and out to patrons
  • Place holds, maintain holds list, and contact patrons as holds become available
  • Assist patrons in locating materials and orient them to the physical arrangement of materials throughout the building, especially new or prospective members
  • Maintain flyers, refill information/brochures/print materials/signage
  • Inform patrons concerning membership renewal and contact patrons regarding overdue materials
  • Answer phone and respond to online inquiries for information; provide ticketing support and provide reference/research referrals
  • Collect membership and renewal fees and enter and update membership information and payments online
  • Assist patrons with use of laptops, Wi-Fi, technology questions, e-book and e-resources, web site and online library catalog
  • Perform ongoing and project-based collection maintenance of all materials including shelving items, shelf reading, shifting collections, general tidying, and other collection related tasks
  • Assure neat, orderly and user-friendly appearance of all patron-staff common areas
  • Create and maintain displays; help conserve/repair books/book jackets
  • Create/edit draft documents for marketing and or needed library signage
  • Set up and break down equipment, chairs, tables, etc. for programs
  • Maintain manuals, input data, updating and providing statistical information
  • Assist cataloger in material processing and expediting reserves for patrons
  • Support book group facilitators and the programming librarian
  • Work book sales and any King Library events
  • Cross train in all library tasks (in both the King and Children’s Libraries) to help maintain high level of service
  • Other Library and administrative tasks as required.

Skills and aptitudes necessary to perform this job:

  • Public speaking abilities, with an emphasis on oral/written communication skills, including social interaction with strangers
  • Patience and diplomacy in dealing with a range of ages and an ability to exhibit a service orientation for our staff and community
  • Familiarity with statistical/spreadsheet programs and integrated library systems
  • Attention to detail with organizational ability
  • Use of good judgment, consideration and comportment reflective of the Society’s policies
  • Ability to lift up to 45 pounds and/or climb a ladder
  • A willingness to train and learn new library skills from colleagues
  • Enthusiasm and energy for initiating and participating in the work of the library.

Specialized knowledge an individual must possess to be selected for this job:

  • 2 years’ prior experience in a public library setting and in customer service
  • Knowledge of literature and films, especially bestsellers and award-winners, and/or ability to research titles
  • An understanding of adult and teen literature, and the confidence to refer titles to patrons
  • Experience with researching the value of materials
  • Knowledge of the maintenance and organization of library collections.

Supervisory/managerial duties that are required of this position:

  • Able to participate in a team or to work independently on project/programs
  • Good judgment and willingness to research issues with facts before offering recommendations
  • Able to suggest improvements/changes and to maintain consensus.

Authority an individual in this position will have to act on behalf of the company, including any spending limits or authorities:

  • Works under the supervision of the acquisition senior associate at the front desk and supports the programming and catalog librarians, as needed.
  • Responsible for taking charge when absences or emergencies arise
  • May suggest titles for purchase and prepare invoice reconciliation in the absence of the acquisition senior associate.

Hours required will include occasional evenings for support of book discussions/events (less than once a month) and sharing rotational Saturday work.

NOTE:  This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.

TO APPLY:

Email Dr. Rachel A. Schipper (rschipper@fourarts.org) with a cover letter attached describing the applicant’s knowledge, skills and experience as pertains to the requirements of the job description; include a resume with at least 2 years of customer service experience (library-related preferred) and a listing of 3 professional references (name, title, employer, phone, email) who can discuss the applicant’s qualifications.