Employment Opportunities

Director of Facilities Management
Department: Buildings and Grounds

POSITION OVERVIEW
The Director supervises all buildings, grounds including landscape for maintenance and operations, including utilities and systems, providing a safe, healthy, functioning, and comfortable environment for members, public and staff.

FACILITIES MANAGEMENT, MAINTENANCE, AND IMPROVEMENTS
1. Responsible for the installation, function and maintenance of Campus’ major equipment including and not limited to elevators, generators, fire detection and suppression systems, kitchen systems, mounted fire extinguishers, pumps, backup generators, gas and electric hot water heaters, restrooms, laundry equipment, kitchen equipment, HVAC systems.
2. Organizes, directs staff/contractors, and manages all aspects of preventative and repair maintenance for all Campus’ buildings.
3. Provides technical planning guidance to Management and to the Building and Grounds Committee for desired building and infrastructure improvements across the Campus (it is expected that two major Campus buildings will be renovated and expanded over the coming five years—2024-28). Updates Reserve Report and relative funding forecasts.
4. Prioritizes safety as a key performance metric and develops plans to minimize the frequency and severity of accidents. Ensures appropriate personal protective equipment is in use.

SUPERVISION OF STAFF & OPERATIONAL RESPONSIBILITIES
1. Responsible for directing Buildings & Grounds team in the day-to-day maintenance of all buildings and infrastructure throughout the Campus.
2. Attends and reports to Management Meetings.
3. Organizes meetings of and reports to Building and Grounds Committee.
4. Prepares mid-season and annual employee evaluations for staff.
5. Responsibilities include interviewing, hiring, and training employees together with the CEO and HR.
6. Manages and supervises Campus parking to ensure correct use of lots. Contracts valet parking as needed.
7. Manages and supervises security guards.
8. Manages and supervises outside cleaning company, including maintenance of the cleaning and household supplies inventory.
9. On a regular basis, inspects Campus buildings and infrastructure.

FINANCIAL RESPONSIBILITIES
1. Works closely with Finance Department.
2. Oversees purchase orders and accounting processes. Ensures proper coding of maintenance expenses and capital projects. Ensures bids are procured for purchases.
3. Develops timely Operating and Capital budgets, labor plans, procedures, and overall strategy for Buildings & Grounds Department.
4. Manages approved budgets/expenses to expectations. Reviews scheduled and actual labor hours and costs, identifying variances.
5. Assists in project management of major capital construction projects.
6. Ensures The Four Arts’ financial policies are followed, with proper approval of expenditures before monies are committed.

OTHER SUPERVISORY RESPONSIBILITIES
1. Works transversally with other directors, department managers and supervisors to ensure work is done respecting their needs and challenges.
2. Carries out supervisory responsibilities in accordance with the Four Arts’ policies and applicable laws.
3. Plans maintenance and project work, appraising performance, rewarding, and disciplining employees, addressing complaints and resolving problems.

MINIMUM QUALIFICATIONS
• Bachelor’s degree in engineering, building trades, or related field.
• Seven to ten years of progressively responsible experience in buildings and grounds operations and maintenance, with three or more years of supervisory experience, or combination of education and experience commensurate with the requirements of this position

SKILLS NECESSARY TO PERFORM THE JOB
• Knowledge of work, ability to make an impact, embrace quality improvement, self-reliance, ethical behavior, mindful of technical/professional self-development, exhibit teamwork, good written and oral communications, ability to make presentations to the Building Committee, ability to delegate, performance results orientation, negotiation skills, sensitivity, initiative, analysis, decisiveness, dependability, planning & organizing, persuasiveness, attention to detail, stress tolerance, judgment, commitment, informal communications, and influence. Problem solving and decision-making skills.
• Ability to interact harmoniously with staff, members, public and trustees.
• Experience in operational and strategic planning as well as budget development.

SPECIALIZED KNOWLEDGE
A/C, plumbing, electrical and irrigation such as to facilitate management of subcontractors.

AUTHORITY TO ACT ON BEHALF OF THE SOCIETY, INCLUDING SPENDING LIMITS OR AUTHORITIES
• The Director leads the Buildings and Grounds department.
• Approves and sign off work orders.
• Approves invoices up to $10,000.
• Credit card.
• Represents The Four Arts in dealings with the Town of Palm Beach such as securing permits

To apply, please email hr@fourarts.org with a resume and cover letter.